Create the perfect HeadBox listing and introduce your Space to a whole new corporate audience.

Now you’ve set up your profile on our venue listing website and joined the HeadBox Host community, we want to make sure you are getting the most out of the platform.
HeadBox is the UK’s fastest-growing online marketplace for inspiring meeting and event Spaces. We believe that technology is the key to solving our customers’ problems and the HeadBox platform allows Guests to search, book and pay online for venues in an easy and seamless way.
As venue listing websites become increasingly competitive, you want to make sure your listing stands out above the rest. So, there’s no better time to get your HeadBox listing up to scratch to increase the number of enquiries and bookings you receive through the HeadBox platform.

Your Space description

As the venue Host, you are responsible for your listing and the content you provide. Let’s start with the Space description on your listing.
Describe your Space in as much detail as you can to give the Guest as much information as possible. Make sure you include practical information, like a PDF of a menu or drinks list, and the Space’s full capacity. Try to give an idea of the feel and look of the Space too. For more information about creating the perfect description, read this guide.
Alongside your photos, your description should give Guests everything they need to feel confident about booking your Space.
We offer a copywriting service for a small fee, should you wish to have your listing written for you. Please contact us on for more details.


When creating your listing, photography is crucial. We strongly encourage all Hosts to upload at least 3 high resolution photos. This will ensure that your venue gets the attention it deserves from our Guest bookers.

If you would like to arrange for a HeadBox photographer to visit your Space, please email us at with your name, the rough size of your Space, and its location. Professional photography can lead to 15% more views of your listing, 22% more enquiries and a 15% increase in conversion.

Become a Power Host

HeadBox 3D is our state-of-the-art technology that allows Guests to take a 3D tour of your venue online, from your HeadBox listing.

Using our specialist equipment and expertise, we photograph your venue to create a 360 photo of the Space. The images are then edited to create a virtual tour through a dollhouse view of your venue, where Guests can navigate through each room and interact with clickable menus, videos and documents. Using 360 photos and virtual tours, your Guests have the confidence they need to book your venue online and will majorly enhance the popularity of your venue listing. 

Join the many companies using HeadBox 3D to flawlessly showcase and promote their venue to potential bookers online, such as Camm & Hooper, Camden Dining Group and De Vere.
If you want to find out more about this amazing technology, exclusive to HeadBox Hosts, then check the HeadBox page here, or send an enquiry form directly to us with some of your venue information and one of the HeadBox sales team will be in touch with a quote and the 3D shot timeline!

Dynamic Pricing

Next up is pricing. HeadBox is the UK’s only SaaS-enabled marketplace that allows Guests to search, book and pay online for venues.
Due to our built-in booking and payment feature on the site, it’s important that your prices are as clear and transparent as possible.

As a Host, you are fully responsible for setting your Prices and your Damage Deposit. This is one of the most important parts of your Space listing. Below are some tips on how to set the best price for your Space:

  • Be open and honest

Nothing will be gained from misleading your Guests on your pricing. So, ensure you are happy with your pricing before you upload your listings.

  • Set different rates

As a Host, you are able to set different pricing for Guests depending on when and for how long they book your Space. You can find more information on our Dynamic Pricing feature here or watch the video below.