On HeadBox, we have a Dynamic Pricing feature which allows you to list three main types of venue pricing: venue hire, minimum spend and delegate rates.

You can specify which time slots correspond to each price type and which days of the week this price is available to book.

The Dynamic Pricing feature makes managing the prices on your HeadBox listing much easier, and getting started is really simple. We are going to run through how you can input each price type, how you can make a price directly bookable on the platform and how to choose which price to show as your display price.

You can add a variety of price types for the same day, even for the same times if you want to. There’s no limit to the number of prices or price types you can upload per listing, so we suggest being as thorough as possible.

Let’s go through the different options:
A screenshot of the pricing page of creating a listing

1. Minimum Spend

In order to input your minimum prices you will need the following information:

  • Minimum spend price (e.g. £1000)
  • Start and finish time for that price (e.g. 6pm – 9pm)
  • Days of the week this applies to (e.g. Monday-Thursday)

Once you’ve inputted this information it should look a little something like this: 

You can enter as many minimum spend options as you like, so don’t worry if you have multiple options for different times and days of the week.

2. Venue Hire

The next option is venue hire pricing. This is applicable for both dry hire and wet hire options. You will again need the following information:

  • Venue hire fee (e.g. £500)
  • Start and finish time for that price (e.g. 6pm – 9pm)
  • Days of the week this applies to (e.g. Monday-Friday)

3. Day Delegate Rate

The final price type is Day Delegate Rate (DDR). You’ll need the following information:

  • DDR (e.g. £50)
  • Start and finish time for that price (e.g. 6pm – 9pm)
  • Days of the week this price applies to (e.g. Monday-Friday)

This would allow a Guest to differentiate between the cost of a morning meeting or an afternoon meeting. 

Day Delegate Rates work slightly differently from minimum spend and venue hire pricing as they depend on lots of factors, such as time of day and any other added rules you provide. So, while they will be visible on your listing, Guests will need to request a Bespoke Package in order to book them.

We suggest displaying as much information about your different pricing options as possible so that potential Guests have all the information they need to work out what works best for them and their budget.

If you want to add in any additional information, for example, what is included in the DDR, or whether the minimum spend includes VAT or service charge, you can add this into the ‘Description’ box.

4. Activating Instant Booking

Another great feature on the HeadBox platform is our instant Booking Request feature. If you activate a certain price for minimum spend or venue hire then a Guest will be able to send you an instant Booking Request for that Space at that exact price.

Don’t worry, the bookings will not go through automatically and any requests will still require you to accept or decline as normal.

If you haven’t already, make sure your pricing is all up to date on your HeadBox listing and that you are as transparent as possible.

We hope this guide on how to make the most of our dynamic pricing feature has helped you with your venue pricing. If you do need any more help at all please don’t hesitate to contact us on  support@headbox.com.

For a more visual explanation of how to set up your dynamic pricing, click this link to our YouTube tutorial.